Writing Habits and Start-Stop Ritual (boost efficiency by 50%)

My favorite psychoactive substance.

My favorite psychoactive substance.

Recently I came across this article by Phil Jourdan on writing habits and efficiency. It’s a great read. Phil was researching the subject of writing efficiency, routine, and habits. He found lots of bland, unspecific advice like “write every day,” but very little detailed practical advice. So he wrote his own guide, which includes tips on exercise, caffeine intake, digestion vs. concentration, and eliminating distractions.

One thing that Phil discusses is how it’s important to have a writing ritual; a set of steps, performed in the same order, that bookends your writing sessions.

For the last two weeks I’ve taken Phil’s advice on both counts; I’ve been keeping a detailed writing log (start time, stop time, word count, exercise before writing session, food/caffeine before writing session), and I’ve been performing a writing ritual (or sequence, if you prefer).

Here’s my own writing ritual/sequence:

  • check schedule, plan day, attend to any urgent distractions that would otherwise be distracting
  • put cellphone and cordless phone inside house (I work outside in a separate office), turn off wireless connection
  • get hot black coffee and cold water
  • mental preparation (brief meditation, prayer [I'm an atheist but I pray anyway -- here's why], request for inspiration and focus)
  • open documents, briefly review and edit previous day’s work
  • write until quota is exceeded, stopping only to pace, exercise, or use bathroom, politely decline to be interrupted for non-emergency reasons
  • briefly outline ideas for next day’s session
  • close and backup documents, retrieve phones, turn on internet
  • brief prayer of thanks

So far I’ve been pleased with the results. I’ve exceeded my quota (which is only 600 words — here’s why) on average by 50% except for one day when I had to rush out the door to an appointment. Even though my quota was low, before I started using these techniques I was having trouble hitting it. At the moment I’m about 30K words into the project (after two months of outlining/research and 10 weeks of actual writing). Since I’ve been tracking word counts and time worked, I’ve been averaging 865 words per session, with an average session length of 1.5 hours.

My main problem was internet “research” leading to internet distraction. For me it’s better to just leave the internet off, and fill in any missing facts later.

If you write, do you use a writing ritual? Do you keep a log? What do you find to be effective?

The Learning Tax (pay it, instead of working around your ignorance and weaknesses)

Learning the Hebrew alphabet, one of my current study areas

Learning the Hebrew alphabet, one of my current study areas

For about a decade, for most of my thirties, I lost touch with active learning.

This isn’t to say that I didn’t learn anything for those ten years. I learned passively, reading nonfiction and news. I had hundreds of fascinating conversations. I worked, and learned by doing (LBD), acquiring new skills by throwing myself into unfamiliar activities (screenplay and novel writing, DJing) and learning on the fly.

Still, my approach to acquiring new skills and knowledge was haphazard. The few times I did dedicate time and resources to active learning yielded large dividends (for example my “DJ bootcamp” experience), but this was the exception, not the rule.

For the most part, I ignored:

  • creating a learning plan, setting learning goals
  • memorization and quizzing
  • active practice (noticing and correcting weaknesses)
  • comprehensive review of the subject matter

I don’t have statistics, but I would guess that falling out of touch with the habits of active learning is more common than not. High school and college students are compelled to learn actively, or they’ll get failing grades. In one’s twenties, getting on your feet professionally often involves active learning. But later on, even moderate career success can end up being an enemy of active learning; what you know is working for you, so it’s possible to coast on the basis of existing skills and knowledge, and stop pursuing new ones.

The biggest trap is to incorporate what you don’t know into your identity. If you define yourself as someone who “can’t dance” or “doesn’t speak Spanish” or “doesn’t understand music theory” then you have created an artificial and unnecessary barrier against learning.

What Is The Learning Tax, and Why Pay It?

The Learning Tax: Time and energy spent conducting rote memorization, comprehensive review of subject matter, and active analysis of one’s own skill and knowledge base (with a focus on finding and correcting weaknesses).

Active learning is difficult. It requires effort and the expenditure of willpower. It’s possible to get through life, and even achieve a reasonable level of success, without ever paying it.

We can learn enough to get by via passive learning (reading, lectures, conversations) and learning-by-doing (working until you get stuck, then either asking someone for help, or looking up just what you need to know). Paying the Learning Tax is optional. But there are benefits.

The Problems with Learning-By-Doing

Throwing yourself into an activity, and figuring out what you need to know as you go along, is an effective way to pick up new skills and knowledge. It’s a shortcut; a way to learn without really paying the Learning Tax.

The main problem is that learning-by-doing doesn’t provide any framework to enhance knowledge and skill once the job is done. Good enough becomes the rule and the limitation. There is no path to mastery or excellence via LBD.

Another problem is that not every skill and knowledge area can be penetrated via LBD. If you want to learn how to read Hebrew or Japanese, for example, you can’t just start. You need to actively learn (memorize) the characters first.

Memorization vs. Project Based Learning

The modern zeitgeist dismisses “rote memorization” as both old-fashioned and unnecessary (after all, you can just look it up on wikipedia, right?). The same can be said for frequent testing. “Project-based-learning” is more popular.

Project-based-learning is a good thing. For kids, it exposes them to the brain-warping complexities of actually getting a job done (working with other people, messy reality not matching neat-and-tidy models, two-steps-forward-one-step-back, and so on).

But project-based-learning should complement (not replace) rote memorization and comprehensive review of subject matter. Both are necessary to achieve the ideal learning program, as is passive learning (reading and lecture).

“Personal Style” is a Red Flag

When someone describes their way of doing things as their “personal style,” it’s usually another way of saying that they don’t like paying the Learning Tax. Personal style is usually constituted of bad habits and limitations in knowledge and skill.

People who have achieved mastery, on the other hand, can produce or perform in a number of styles, using either traditional or innovative/modern techniques.

Since active learning requires some effort, and also humility, it’s often easier to find a quick-and-dirty fix or workaround, avoiding learning new material and doing it right. We can go to great lengths to work around our ignorance and weaknesses.

For example, I went an embarrassingly long time as a music producer before I learned how to use sidechain compression (a technique when you route a signal to dynamically reduce volume on a different audio track). When producing early versions of Loöq Radio, I actually resorted to manually drawing volume control data to reduce the music track volume while Spesh and I were announcing track titles. Finally I learned how to use sidechain compression, and producing the show got much easier and faster. Those of us who are self-taught need to be diligent to make sure we’ve covered all the basics; often there are gaping holes in our knowledge and skills that can hold us back.

In the long run it makes more sense to pay the Learning Tax, to methodically expand our knowledge base and skill sets.

When You’re a Hammer …

Another pitfall of not paying the Learning Tax is a narrowing of perspective when it comes to problem solving. In other words, when you’re a hammer, everything looks like a nail. Since I’m a database applications developer, that’s often the solution I try to apply to data management problems that come up. But sometimes a spreadsheet is a better choice, or a text document, or writing a list on a scrap of paper.

When Spesh and I first started our record label back in 1998, I diligently started to write an accounting database application to track our income and expenses. “I’m pretty sure you can buy software that does that,” suggested Spesh. He was right — Quickbooks came out that same year. Learning how to use Quickbooks was a much better use of my time than creating a bad version of the same software from scratch. I was trying to solve a problem using my available skills and knowledge, instead of exploring what skills and knowledge I needed to gain in order to solve my problem.

I’ve made the same mistake in other areas. Since I know a lot about food and nutrition, I tend to overemphasize the role that food and nutrition might play in causing or curing a particular ailment, and underemphasize areas I know less about (environmental factors, infectious agents, genetic conditions, emotional and psychological issues).

So paying the Learning Tax not only applies to a particular skill/knowledge area, but also to how we approach problem solving in general. If I want to be richer, for example, I’ll need to consider both reducing expenses and increasing income. If I’m reasonably good at saving money, but not that good at earning it, then I’m better off paying the Learning Tax and focusing on the latter (instead of redoubling my efforts to scrimp and save).

The Ideal Learning Program

When learning a new skill and/or body of knowledge, the ideal learning program might look something like this:

  1. Consider what to learn and why. What do you need to know (and know how to do) to make progress towards your life goals, or to change your life and/or change the world for the better?
  2. Get a handle on the basics, via some combination of active learning (deconstruction, memorization/active recall) and passive learning (reading, talking with experts, or watching videos on the subject).
  3. Jump right in and learn by doing. The more you care about the activity, the more quickly you’ll learn. Do something that counts.
  4. Review your progress and evaluate what you still need to learn. Invest more time in active and passive learning on the subject.
  5. Repeat steps 3 and 4 indefinitely.

Efficiency

Efficiency is important when it comes to active learning, especially for those of us who are not naturally gifted at quickly acquiring new knowledge. My own brain likes to clean house regularly, and if a piece of knowledge isn’t used frequently and regularly, it is irreverently jettisoned into the atmosphere. Because of this, I often get discouraged when tackling new unfamiliar knowledge areas. There’s so much to learn, and I keep forgetting it!

So finding ways to learn quickly, efficiently, and effectively is important. It helps us gain confidence and momentum.

Tim Ferriss pays his Learning Tax. He’s made an impressive career out of it. He speaks a number of languages, practices a wide variety of martial arts, and more recently has taught himself to cook. Tim is obsessed with deconstructing the learning process, and maximizing efficiency when it comes to effort vs. accomplishment.

In The Four Hour Chef (part of which is available for free download), Tim Ferriss outlines his “DS3″ method for efficiently learning new skills, as follows:

DECONSTRUCTION
What are the minimal learnable units, the LEGO blocks, I should be starting with?

SELECTION
Which 20% of the blocks should I focus on for 80% or more of the outcome I want?

SEQUENCING
In what order should I learn the blocks?

STAKES
How do I set up stakes to create real consequences and guarantee I follow the
program?

Ferriss also shares his learning techniques, acronym “CaFE”:

COMPRESSION
Can I encapsulate the most important 20% into an easily graspable one-pager?

FREQUENCY
How frequently should I practice? Can I cram, and what should my schedule look like? What growing pains can I predict? What is the minimum effective dose (MED) for volume?

ENCODING
How do I anchor the new material to what I already know (using acronyms, for example) for rapid recall?

Ferriss’s techniques are useful, especially when taking on a brand new skill. Rapid progress in the beginning of the learning process builds confidence and gets you over the “I can’t do that” hump.

Takeaway/Summary

  • Active, conscious learning requires time and effort, and many adults (myself included at times) try to avoid paying “The Learning Tax” and instead coast on the basis of what we already know
  • Holes and gaps in our knowledge and skill base hold us back and lead to ungainly kludges; working around these deficiencies often requires more energy than methodically learning the relevant material
  • We can rationalize not paying The Learning Tax by defending our personal style of doing something, but “personal style” can be a euphemism for bad habits and limited abilities
  • A limited, narrow range of skills and knowledge can lead to tackling problems with inappropriate/inefficient tools (“When you’re a hammer, everything looks like a nail.”)
  • An ideal learning plan includes motivation (why are you learning it?), active learning (memorization, study, active recall, practicing subskills), passive learning (reading, conversation, lecture), and learning by doing (project based learning, or using the skill to actually do something that counts)
  • Active learning can be made easier by the use of certain techniques (mnemonic devices, anchoring, Pareto [80/20] principle, optimizing review frequency, etc.)

Tools & Resources

Anki: a free, open-source flashcard application, with optimized spaced repetition to enhance learning. I learned about Anki from Derek Sivers, who created his own flashcard set to learn JavaScript.

Khan Academy: a free learning site with video tutorials and practice exercises on a wide number of topics including math, science, computer science, economics, history, art history, and test preparation (SAT, GMAT, etc.)

MIT OpenCourseWare: free online MIT courses

OpenCulture: an index of free courses and other online educational resources

Edit: Just learned about CodeAcademy — looks like a great site.

Like Boston, Four Dead

Boston lost four in the marathon bombing. In the last four days, four people have been murdered in Oakland. No terrorism, no mass injuries, but still, four valuable lives lost.

Oakland Tech grad Donrita Henderson

Oakland Tech grad Donrita Henderson

On April 24th, around 9pm, 21-year-old Donrita Henderson was murdered at 54th and Shattuck in front of her four-year-old son. I regularly cross 54th St. when out for a night walk in the Temescal neighborhood.

On April 23rd, 22-year-old Keith L. Head, aka K.O. Da Bandit, was shot to death near the corner of 13th Street and Broadway. Downtown Oakland. I had my 40th birthday party at a bar not far from this location.

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Why I Am Taking a “Watch and Wait” Approach re: Two Small Cavities

In the kisser!

In the kisser!

Recently I went to my new dentist in Oakland. While going to the dentist is rarely much fun, everyone at this office is friendly and professional, and you get good dental advice with very little guilt-tripping. They are also amenable to my treatment preferences, such as getting X-rays every two years instead of every year.

My dentist pointed out two small cavities while I was there. She showed me the cavities with a small mirror, and also had me listen to the sound of metal pick touching my teeth. “Clanking” is good, indicating the enamel is hard. When the instruments sticks and doesn’t clank around, that can indicate the enamel is soft.

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Subjective Benefits of Meditation, and a Rant Against Gurus

I usually meditate a few minutes a day, on most days. I’ve been doing this, on and off, since I was fifteen. Here’s a list of the benefits I notice from meditation:

  • lower pulse rate
  • feel more relaxed/body feels more “open” (lower blood pressure/blood vessel dilation?)
  • emotions seem less overwhelming and intense, with the option to disengage identity from emotion
  • worries seem more distant and less urgent
  • internal monologue dissipates, less “mental chatter”
  • remember to do things that need doing
  • think of more things to do, more ideas
  • immediate action path is clearer (what to do next)
  • emotional conundrums clarify (“oh — that’s what’s going on”)
  • libido increase (parasympathetic nervous system activation?)

Meditation is usually associated with the “spiritual” side of consciousness, and to some extent that matches my experience, at least in terms of increased emotional awareness and reduced reactivity, and “quiet mind”/enhanced attention.

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